Job Advertisement: 2 Secretary Posts (Political Secretary and Trade Secretary) - South African Consulate General Munich

The South African Consulate General Munich is looking for a fully bilingual (English/German) Secretary.  Applicant should have a relevant three year post-school qualification and a minimum three years’ experience in Secretarial, or Administration Clerk capacity. The candidate must be computer literate in Microsoft Office Applications.

Duties

• Screen telephone calls
• Make and record appointments, prepare agendas or programmes for meetings, updating electronic diaries
• Attend and take minutes of meetings, both in the office and at other locations and when required.
• Develop and maintain a filing system (manual and electronic).
• Operate office equipment such as photocopiers, fax machines, switchboards, computers
• Receive and process incoming and outgoing mail, draft letters and reports on behalf of the mission
• Arrange business itineraries, travel arrangements, conferences, meetings and social functions
• Perform administrative tasks such as maintaining budgets and account records, and purchase office supplies
• Draft letter and act as interpreter at meetings when required
• Handle incoming enquiries pertaining to a variety of issues concerning South Africa and related matters
• Keep stock control of, brochures, posters, books and other information material and prepare “information packs” for various engagements.

SKILLS

• Networking
• Communication
• Negotiation
• Problem-solving
• Computer
• Language proficiency

Salary: (minimum) € 32.011 per annum, depending on qualifications and experience.

A covering application letter in English accompanied by a detailed CV, also in English, as well as certified, translated copies of qualifications should be sent for the attention of the Corporate Services Manager South African Consulate-General, Sendlinger-Tor-Platz 5, 80336 MUNICH.  The closing date for receipt of applications is extended to 16 May 2016, applications received after the abovementioned date will not be considered.

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