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South African Embassy, Berlin
Tiergartenstr. 18, 10785 Berlin
Tel.: +49-30-22073-0
Fax: +49-30-22073-190

Vacancies

Job Advertisement: Political Secretary at the South African Embassy in Berlin

The South African Embassy in Berlin is looking for a fully bilingual (English/German) Secretary. 

DUTIES 

  • Screen telephone calls.
  • Make and record appointments, prepare agendas or programmes for meetings, updating electronic diaries.
  • Attend and take minutes of meetings, both in the office and at other locations as and when required. 
  • Develop and maintain a filing system (manual and electronic).
  • Operate office equipment such as photocopiers, fax machines, switchboards, computers
  • Receive and process incoming and outgoing mail, draft letters, and reports on behalf of the Embassy.
  • Arrange business itineraries, travel arrangements, conferences, meetings, and social functions
  • Handle incoming enquiries pertaining to a variety of issues concerning South Africa and related matters
  • Keep stock control of, brochures, posters, books, and other information material and prepare “information packs” for various engagements.
  • Work closely with the Social Secretary from the Office of the Ambassador to coordinate diaries and shared Mission events.
  • Assist in translations from and to German and English, e.g., letters, documents, diplomatic notes, newspaper articles, speeches, CVs, mailings, medical claims, quotes, memos, invitations etc. for Political Section and on request for Administration, Home Affairs and Trade Sections.
  • Translate documents from German to English.
  • Perform any other ad-hoc duties required.

SKILLS

  • Networking 
  • Communication 
  • Negotiation
  • Problem-solving 
  • Computer
  • Language proficiency (Translation and Interpretation)

REQUIREMENTS

  • A relevant three-year post-school qualification and a minimum three years’ experience in Secretarial, or Administration Clerk capacity.    
  • The candidate must be computer literate in Microsoft Office Applications.
  • A valid police report with no criminal record.

The successful candidate will be expected to sign a performance agreement and be able to work outside normal working hours as and when required.

Salary Package:

Minimums of Euro 31 181 per annum, excluding benefits (depending on qualifications and experience).  

A covering application letter in English accompanied by a detailed CV, also in English, as well as certified, translated copies of qualifications should be sent strictly by post for the attention of the Corporate Services Manager, Ms L Seripe, South African Embassy, Tiegartenstraße 18, 10785 Berlin (applications must be received via post).  The closing date for receipt of applications is 18 July 2022, applications received after the abovementioned date will not be considered.

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